How does your service desk triage IRs from Portal only? (we don't give access to console)
Hi. Another process question I have, as it's always interesting hearing how others perform the same function.
Our issue is the Service Desk are very short staffed and are having difficulty identifying which IRs to focus on when triaging. We are a decent sized business, so their active queue is in the hundreds.
- We've trialled an IR form that is very simple, Details, Short Summary, attachment prompts.
- IRs default to Pri3
- SD triage Pri3 IRs and update Priority, assign support group, etc.
SD have now requested a way to flag urgent IRs (VIPs, High Threat, etc), the danger of course is everyone might choose urgent. So we've decided to trial:
- Add prompt to IR form for urgency (eg. 1. Very urgent. 2. Urgent. 3. Not urgent.) 1 & 2 will then show Justification and Manager for approval prompts. We use the unused 'Category' list for the 1, 2, 3, which also allows SD to group and sort IRs.
- IR default priority remains at 3
- Promote custom view for SD to use (SD could just filter/sort/group in ALL WORK)
- SD team can now see the Category column in order to filter IRs that need more urgent triaging. Eg. Group "Urgent High Threat"
So we'll see how this works for us, but it's not ideal we've used Category (but a column to group/sort/filter is a requirement, rather than multiple mapping and sorting by Title), I'm told v6 might allow us to use a class extension but that brings with it many problems, especially for reporting.
If anyone has any other ideas, or approaches I'd welcome your input. Thanks.