Full hw asset history of a former employee

Tomi_Kaartama

The request I have is that when a person leaves, it should be easy to get a list of ALL assets the user has been the custodian of during the employment. This is stored in the history of each asset separately but going through the history of thousands of assets is not an option.

The idea I have would be to set up a monitor so that when the custodian changes, the previous custodian is recorded in the asset description field and then create a view where the description is shown to make it searchable.

Are there any better ideas for this?

Tony_Collett

This sounds great. You could definitely have a runbook set up to monitor for these kinds of changes and automatically modify a field (description or a custom field maybe?) with the previous custodian. 

I believe it may be possible to also use a Powershell script to retroactively perform this to check on history (though I'm not a wiz in Powershell so I'm not 100% sure this is possible)

Tony_Collett

This sounds great. You could definitely have a runbook set up to monitor for these kinds of changes and automatically modify a field (description or a custom field maybe?) with the previous custodian. 

I believe it may be possible to also use a Powershell script to retroactively perform this to check on history (though I'm not a wiz in Powershell so I'm not 100% sure this is possible)